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We believe that life is made of many journeys: inspiration, wonderment, curiosity, or the simple joy of discovering something new every day. If you share the same sentiment, then this opportunity is for you.

Rosewood Miramar Beach, a Rosewood Hotel, is looking for a talented and exceptional Food & Beverage Coordinator. The Food & Beverage Coordinator is responsible to oversee and manage all administrative duties for the Food & Beverage Division as well as the proposal, contracting, planning and invoices of Miramar Picnics and assisting outlet Head Of Department’s with large party reservations. To be a part of the property champion team for POS to ensure the system is actively maintained and organized. Finally to assist with Special Attention Guests reservations and support Food & Beverage programming activations from planning through to execution. 

Responsibilities and duties for this position shall include, but not be limited to, the following areas and activities. At management discretion, direction may be given for tasks outside the scope of work described.

F&B Administrative Duties:

• To maintain and organize the F&B and Public F&B shared drive folders using a structured and systematic way of keeping files up to date and archiving old files.
• To ensure all food and beverage pick up charts are formatted in a uniform manner in collaboration with outlet leaders.
• Manage and oversee F&B requisition processes including bi-weekly dry goods and stationery orders and daily produce to ensure timely and accurate submissions to the purchasing and culinary departments.
• To process and generate Purchase Order’s in Birchstreet that impact multiple outlets (such as linen laundered for the division, propane tanks, floral/decorations, etc.) as well as all entertainment invoices.
• To assist outlets as directed to input department-specific invoices.
• Manage and maintain stationery and collateral by in accordance with the par system setup and placing orders accordingly.
• Performs related day, evening duties and special projects as assigned by Director Of Food & Beverage/Assistant Director Of Food & Beverage.
• Prepare weekly / monthly reports as requested by the Director Of Food & Beverage/Assistant Director Of Food & Beverage.
• Prepare and maintain F&B outlet hours of operation fact sheet to ensure all departments have accurate information.
• Participate and assist in all meetings relevant to the division including sending agendas, taking and distributing minutes.
• Provide operational support whenever necessary in all the Food & Beverage Outlets covering roles as directed by the Director Of Food & Beverage/Assistant Director Of Food & Beverage.
• Assist in the design of collateral for all F&B outlets to include menus, custom menus, invitations, custom bottled cocktail labels, amenity notes etc.
• The above description is not to be regarded as exhaustive. Other tasks and responsibilities of a broadly comparable nature may be added on a temporary or permanent basis, as appropriate.
• As the hotel’s level of business varies considerably, there is a need for flexibility in attitude, approach and working hours inclusive of holidays.

F&B Reservations:

• Oversee all SAG (Special Attention Guest) and Media reservations as requested by PR/Sales & Marketing in outlets.
• Monitor and spot check Sevenrooms reservations to ensure that standards are being followed.
• Setup Sevenrooms for outlet activations such was ticketed events as well as updating all verbiage and online reservation widgets.
• Manage holiday and special programming reservations to ensure revenue opportunities are maximized.

F&B Large Parties & Miramar Picnics:

• Responsible for converting large party requests (i.e., 9-25guests) in outlets to increase revenue opportunities in outlets.
• Ensuring large party reservations over the threshold are transferred to the Sales & Marketing team.
• Manage the request section in Sevenrooms to ensure that all enquiries are responded to in a timely manner.
• Manage and oversee all Miramar Picnic enquiries including sending proposals, creating event agreements, and sharing REO’s (Restaurant Event Order) with all relevant operational stakeholders.
• Responsible for ensuring billing is accurate and submitted in a timely manner.

Info Genesis Champion:

• Be part of the Property Champion team for Info Genesis.
• Working with outlet Head Of Department’s to create screens that will make the team efficient when inputting orders, maintaining price audits to ensure that items are aligned in price point across all outlets.
• To ensure buttons are up to date and match the listed prices on menus.
• To ensure buttons are mapped to the corresponding printers in the various locations of the respective outlet.

Programming:

• Monitor hotel websites to ensure all Food & Beverage related information such as operating hours, menus, prices are up to date. Ensure that all discrepancies are flagged with Director Of Food & Beverage/Assistant Director Of Food & Beverage and relevant outlet leaders so that the discrepancies can be fixed.
• Assist the Director of Programming in the planning and execution of seasonal and holiday programming.

Standard Responsibilities:

• Strive to achieve departmental targets.
• Ensure cleanliness of work areas.
• Be environmentally aware and comply with the company’s sustainability practices.
• Ensures communication with other departments is clear and consistent.
• Is an expert with the operation, ongoing promotions and events and can speak to it.
• Comply and adhere to the Rosewood company policies.
• Take on other tasks in addition of the ones stated, in a reasonable framework.
• Maintains good working relationships with all non-Food & Beverage departments. Assist other departments wherever necessary and maintain good working relationships.
• Be a “brand ambassador” always and ensure brand integrity and clarity are always maintained.
• Model the company’s culture, vision, mission and core values always.
• An excellent eye for detail.
• Assertive, friendly and pro-active personality.
• Impeccably groomed.
• Good people skills, outgoing personality.

Qualifications:

• Hotel Management or Business Degree preferred but not required.
• School trained with relevant internships preferred but not required.
• One to two years’ experience in Hotel Food and Beverage operation.
• Knowledge of business systems such as Info Genesis, SevenRooms, Opera, InDesign, Birchstreet preferred

Confidentiality: While working for the company there will be access to a wide variety of confidential information concerning the company, guests, and associates. It is vital that all such information remains confidential and must not be disclosed to anyone outside the company, guests and employees, unless otherwise stated.

The pay scale for this position is between $24.00 and $26.00/hour. This is the pay range for this position that the Hotel reasonably expects to pay. 

Situated on one of the most beautiful and exclusive beaches in Southern California, Rosewood Miramar Beach is in Santa Barbara’s picturesque Montecito community and one of only 15 properties in the world to hold the coveted Forbes Five-Star title. The 16-acre residential-style estate is designed with style, grace, and glamour, featuring 153 ultra-luxury guest rooms and suites, including beachfront accommodations, a collection of signature suites, and multi-bedroom bungalows. Amenities include Forbes Five-Star Sense, A Rosewood Spa, a state-of-the-art fitness studio, two cabana-lined pools, and bespoke beach service on the sandy shores of Miramar Beach. Home to six unique dining venues, Rosewood Miramar Beach is a popular culinary destination for locals and visitors alike, with its oceanfront MICHELIN one-star and MICHELIN green star restaurant, traditional Japanese Edomae sushi experience, al fresco beach bar, sophisticated cocktail lounge, casual all-day dining as well as poolside dining, and delightful poolside ice cream shop serving classic American fare. Expansive indoor and outdoor event space, totaling approximately 28,000 square feet, includes the Chandelier Ballroom, with over 6,500 square feet, and the Great Lawn, which offers infinite ocean views. Attentive Estate-Style™ service makes Rosewood Miramar Beach the perfect destination for celebrating life’s moments in highly personalized settings. Rosewood Miramar Beach is owned by Caruso and managed by Rosewood Hotels and Resorts.