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Assistant Government Relations Manager

General Information

Country/Region
Qatar
Province/City
Doha
Location
Rosewood Doha
Department
Talent and Culture
Job Type
Full-time Permanent

Job Description

Job Summary
Support the Government Relations Manager in managing a range of essential government-related tasks, associate relations, and administrative duties, ensuring compliance with Qatar's labor laws and all regulatory requirements. This role requires exceptional organizational skills, meticulous attention to detail, and in-depth knowledge of government processes, visa management, and legal documentation.

Essential Duties and Responsibilities

Recruitment, Visa Processing, and Government Relations:

• Manage and process manual job applications, ensuring completeness and accuracy.

• Coordinate submission of visa applications and required documents to government authorities, meeting prescribed deadlines.

• Obtain employment visas and residence permits for associates and their dependents; arrange visit visas through embassies and consulates as needed.

• Arrange new and renewal Qatar ID Cards (QIDs) for all associates, tracking progress and ensuring timely approvals.

• Stay informed on current laws, rules, and regulations, including any changes in forms or processes.

• Maintain an updated record of visa, residence permit, and QID expiration dates to ensure timely renewals.

• Facilitate certificate attestation (e.g., education and marriage) and maintain updated knowledge of attestation requirements.

• Process visa cancellations for resigned team members and ensure accurate, timely updates.

Document Management:

• Organize and maintain hard and soft copies of all government-related documents, including visas, QIDs, food handler certificates, and other essential records.

• Ensure accurate filing and compliance with government relations documentation standards.

• Manage the submission and collection of entertainment licenses from the Ministry of Interior, keeping thorough records.

Administration and Team Support:

• Provide administrative support to the Talent and Culture (T&C) Department, including assistance with scheduling, document management, and team communication.

• Oversee the processing of work permits and ensure compliance with labor laws.

• Maintain updated records for each team member’s passport, QID, and visa information, both online and in physical copies.

• Process exit permits, team member contract registrations with the Ministry of Labour, and monitor the renewal of essential permits, licenses, and registration cards.

• Process ticket requests for eligible team members, verify eligibility, prepare LPOs, and arrange bookings.

Legal and Employee Relations:

• Assist in obtaining police and medical reports for legal proceedings and make recommendations in alignment with Qatar's legal requirements.

• Support planning and execution of associate recognition programs, including long service awards and engagement activities.

• Assist in communicating key messages to team members, fostering a positive relationship with employee representatives for efficient government relations.

Housing and Transport Support:

• Provide support in housing and transport operations as needed, ensuring seamless coordination with the T&C team.

About Us

Housed in two striking towers inspired by the coral reefs in the seas surrounding Qatar, Rosewood Doha and Rosewood Residences Doha will consist of an ultra-luxury hotel with 185 exquisite guestrooms and sumptuous suites, 173 serviced apartments for longer-term stays and 300 residences available for purchase. The hotel will be one of the city’s most dynamic culinary destinations with a collection of eight innovative outlets, including a bistro, lobby lounge, coffee shop/deli, three specialty restaurants, cigar lounge and a lifestyle entertainment lounge. Featuring a 1,500-square-meter ballroom, the property will showcase multiple private event venues, anchored around sleek interiors and state-of-the-art technology, which will transform ordinary events into the extraordinary. The hotel will also introduce Sense, A Rosewood Spa, offering total discretion and relaxation, along with a fitness center featuring state-of-the-art training equipment. Rosewood's signature Manor Club executive lounge concept will soar to new heights in Qatar and offer Club Room and Suite guests curated services with added convenience and privacy. Rosewood Residences Doha will also introduce 300 for-sale residential apartments, catering to global citizens who crave a lifestyle of authenticity fused with modern luxury. The residences will be complete with bespoke amenities, facilities and services to create the world’s pinnacle of private luxury living and contemporary style in Qatar.