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Sales & Marketing Coordinator

General Information

Country/Region
Qatar
Province/City
Doha
Location
Rosewood Doha
Department
Sales & Marketing
Job Type
Full-time Permanent

Job Description

Job Summary:
To provide full administrative assistance to the Sales & Marketing team. Ensure the upkeep and smooth running of the office, the office machinery and stationery supplies. Where possible, assist with incoming enquiries. To perform any other reasonable task as requested by management.

Essential Duties and Responsibilities:

Daily Responsibilities
• Answer telephone calls to the department and either filter accordingly or take detailed messages.
• Check the sales & marketing in-trays on a regular basis and distribute accordingly.
• Monitor the sales email inboxes on a regular basis and distribute efficiently.
• Produce cover letters for brochure responses and dispatch.
• Type and dispatch general office correspondence and contracts.
• Ensure all correspondence is stamped and mailed.
• File conference contracts, actual and lost bookings.
• Manage Sales Managers diaries and be aware of sales team’s movements.

Weekly Responsibilities
• Collate sales kits/collateral and ensure there is a ready supply.
• Ensure all departments have stocks of brochures and manage the brochure inventory.
• Update Sales Managers’ weekly activity reports.
• Check stationery stock and re-order where necessary.
• Ensure general office tidiness.
• Produce the weekly Sales & Marketing meeting agenda and minutes.

Monthly Responsibilities
• Update monthly data of corporate/leisure room nights (hotel productivity).
• Manage purchase order log.
• P&L Critique.
• Produce monthly report focusing on the sales team’s highlights and financial successes.

Other
• Assist with and conduct site visits as required.
• Assist with marketing promotions e.g. mailings.
• Assist with the preparation of sales trips, functions, and the organization of familiarization trips.
• Perform any other reasonable task as requested.

About Us

Housed in two striking towers inspired by the coral reefs in the seas surrounding Qatar, Rosewood Doha and Rosewood Residences Doha will consist of an ultra-luxury hotel with 185 exquisite guestrooms and sumptuous suites, 173 serviced apartments for longer-term stays and 300 residences available for purchase. The hotel will be one of the city’s most dynamic culinary destinations with a collection of eight innovative outlets, including a bistro, lobby lounge, coffee shop/deli, three specialty restaurants, cigar lounge and a lifestyle entertainment lounge. Featuring a 1,500-square-meter ballroom, the property will showcase multiple private event venues, anchored around sleek interiors and state-of-the-art technology, which will transform ordinary events into the extraordinary. The hotel will also introduce Sense, A Rosewood Spa, offering total discretion and relaxation, along with a fitness center featuring state-of-the-art training equipment. Rosewood's signature Manor Club executive lounge concept will soar to new heights in Qatar and offer Club Room and Suite guests curated services with added convenience and privacy. Rosewood Residences Doha will also introduce 300 for-sale residential apartments, catering to global citizens who crave a lifestyle of authenticity fused with modern luxury. The residences will be complete with bespoke amenities, facilities and services to create the world’s pinnacle of private luxury living and contemporary style in Qatar.