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Administrative Assistant - Food & Beverage

General Information

Country/Region
Germany
Province/City
Munich
Hiring Entity
Rosewood Munich
Department
Food & Beverage - Services
Job Type
Full-time Permanent

Job Description

Please note: A valid German work permit is required for this position. We do not offer visa sponsorship.


YOUR ROLE

The Administrative Assistant - Food & Beverage is responsible for managing the communication and administrative support for all Food & Beverage Outlets. 


HOW YOU’LL MAKE THE PLACE

  • Provide administrative support to the Food & Beverage team, including scheduling, record-keeping, and correspondence.
  • Acting as the first point of contact for guest event inquiries, and handling reservations and guest communication via phone and email in line with LQA standards.
  • Coordinating closely with internal departments, creating offers and contracts, assist with menu updates and collateral support.
  • Manage clerical tasks efficiently.
  • Support the Food & Beverage service team as required.
  • Manage supplier relationships, process invoices, and track budgets to ensure smooth procurement and cost control.
  • Handle reservations, guest inquiries, and serve as the contact point for restaurant reservation support.

COULD THIS BE YOU?

  • Fluent in English and German, additional languages are a plus.
  • Passionate about hospitality and eager to support operations.
  • Strong organizational skills with attention to detail.
  • Highly organized with a keen eye for detail.
  • A proactive problem-solver, capable of working in a fast-paced environment. 

OUR COMMITMENT TO YOU

At Rosewood Hotel Group, your voice is heard – and valued. We’re a community that encourages associates to be themselves, not fit into a fixed culture, and this philosophy shines through in our commitments to reflect and honor the history, culture and geography of our destinations. We’re not only committed to building and nurturing genuine, long-lasting relationships but to transforming them – and our Diversity, Equity and Inclusion (DEI) strategy helps put these principles into practice.

About Us

Rosewood Munich opened in Autumn 2023 as the brand’s first property in Germany and seventh property in Europe. Housed in two landmark, historical buildings comprised of the former headquarters of the State Bank of Bavaria and the adjacent Palais Neuhaus-Preysing, a former grand aristocratic residence, Rosewood Munich is ideally situated on Kardinal-Faulhaber-Strasse in the heart of the historic city center. The hotel is located within walking distance of several of the city’s most popular sites and destinations, including central Marienplatz square, the Residenz city palace, Bavarian State Opera, and the Maximilian- and Theatinerstraße shopping districts, as well as world renowned museums. Rosewood Munich offers 132 spacious guestrooms and suites designed to complement the property’s original façade and iconic stairways, which remain well preserved and contribute to the city of Munich’s ensemble of historical buildings. The property boast an inviting lobby lounge and two distinct dining venues, which include a full service restaurant and a vibrant bar. Rosewood Munich also features a full service spa, which house five treatments rooms, as well as an indoor pool and fitness area. Additionally, the hotel includes extensive meetings and events spaces to accommodate a variety of private gatherings, conferences, and special events for up to 400 guests.