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Job Summary:

The Accounts Payable Clerk reviews all related payment documentation and performs payment procedures. The Accounts Payable Clerk maintains the Sub Ledger and makes payments within the contracted site term.

Essential Duties and Responsibilities:

• Develop a working knowledge of all procedures and operations as detailed in the Accounting Manual.
• Co-ordinate with all related accounting section heads for Journal Voucher preparation.
• Agrees the vendor invoices with the Daily Receiving Summary and verifies it is correct.
• Verifies that vendor invoices are attached to approved purchase order or the corresponding order form and stamped as inspected. Also verifies that invoice amounts are correct.
• Prepares Payable Vouchers based on the invoices and records the related expense in the journal.
• Based on the Payable Vouchers, prepare the payment checks.
• Before requesting authorizing signatures for payment checks, stamp invoices and all supporting documentation as "PAID".
• Before sending the signed checks to the vendor for payment, verify the mailing address, amounts, and signatures are correct.
• Mail the payment check together with a notice of payment to the vendor.
• Verify all invoices received from the vendors. Also, make any necessary inquiries regarding payment.
• Review the Petty Cash Payment List prepared by the General Cashier and enter them in the Accounting System.
• Record all issued checks in the Cash Disbursement Journal.
• Perform all Accounts Payable Sub Ledger bookings.
• Prepare the Schedule of Accounts Payable.
• Assist in the preparation of the monthly financial statement.
• Confirm all duties are performed according to hotel procedures. Any problems should be reported to a superior.
• Other duties as instructed by a superior.

Standard Responsibilities:

• Comply and adhere to the Rosewood company policies.
• Take on other tasks in addition to the ones stated, in a reasonable framework.
• Be always a “brand ambassador” and ensure brand integrity and clarity are always maintained.
• Model the company’s culture, vision, mission, and core values always.
• Actively participates in and leads recruitment and talent development for the division/department, to meet both current and future needs.

Confidentiality:

Whilst working for the company there will be access to a wide variety of confidential information concerning the company, guests, and associates. It is vital that all such information remains confidential and must not be disclosed to anyone outside the company, guests, and associates, unless otherwise stated.

Health & Safety:

• Be aware of and comply with safe working practices as laid down under the Health and Safety rules, regulations, and procedures as applicable to your place of work. This will include your awareness of any specific hazards at your workplace.
• The wearing of appropriate protective clothing provided by or recommended by the Company will be obligatory.
• Report any defects in the building, plant, or equipment according to hotel procedure.
• Ensure that any accidents to associates, guests or visitors are reported immediately in accordance with correct procedures.
• Attend Statutory Fire, Health & Safety training and be fully conversant with and abide by all rules concerning Fire, Health & Safety.
•  Be fully conversant with:
  • Regulations
  • Risk Assessments for your department
  • Hotel Fire & Bomb Procedures

Other:

• The above description is not to be regarded as exhaustive. Other tasks and responsibilities of a broadly comparable nature may be added on a temporary or permanent basis, as appropriate.
• As the hotel’s level of business varies considerably, there is a need for flexibility in attitude, approach and working hours.

Housed in two striking towers inspired by the coral reefs in the seas surrounding Qatar, Rosewood Doha and Rosewood Residences Doha will consist of an ultra-luxury hotel with 185 exquisite guestrooms and sumptuous suites, 173 serviced apartments for longer-term stays and 300 residences available for purchase. The hotel will be one of the city’s most dynamic culinary destinations with a collection of eight innovative outlets, including a bistro, lobby lounge, coffee shop/deli, three specialty restaurants, cigar lounge and a lifestyle entertainment lounge. Featuring a 1,500-square-meter ballroom, the property will showcase multiple private event venues, anchored around sleek interiors and state-of-the-art technology, which will transform ordinary events into the extraordinary. The hotel will also introduce Sense, A Rosewood Spa, offering total discretion and relaxation, along with a fitness center featuring state-of-the-art training equipment. Rosewood's signature Manor Club executive lounge concept will soar to new heights in Qatar and offer Club Room and Suite guests curated services with added convenience and privacy. Rosewood Residences Doha will also introduce 300 for-sale residential apartments, catering to global citizens who crave a lifestyle of authenticity fused with modern luxury. The residences will be complete with bespoke amenities, facilities and services to create the world’s pinnacle of private luxury living and contemporary style in Qatar.