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The Administrative Assistant provides comprehensive administrative, secretarial, and operational support to the Executive Chef and the Culinary Division, ensuring the efficient day-to-day functioning of the department. This role is responsible for managing correspondence, maintaining confidential records and filing systems, coordinating meetings and travel arrangements, preparing reports and documentation, monitoring attendance records, and supporting departmental planning and operational initiatives. The position plays a critical role in facilitating effective communication, maintaining organizational standards, and contributing to the successful execution of Culinary and Food & Beverage objectives while upholding the highest levels of professionalism, confidentiality, and guest service excellence.

The ideal candidate is a highly organized, proactive, and detail-oriented professional with excellent communication and interpersonal skills. They possess a positive attitude, strong work ethic, and a collaborative “can-do” approach, enabling them to work effectively within a team environment while managing multiple priorities under pressure and meeting deadlines. Candidates should preferably hold a degree in Hotel Management, Business Administration, or a related discipline, with 3–5 years of experience in an administrative or secretarial role and 1–2 years of operational exposure within a Food & Beverage or Culinary environment. Strong proficiency in Microsoft Office applications, typing, document preparation, filing systems, and basic Adobe software is essential. Fluency in spoken and written English, sound judgment, critical thinking skills, discretion in handling confidential information, and the ability to deliver exceptional service to internal and external stakeholders are key requirements for success in this role.

Other standard responsibilities

• Comply with the company policies
• Work within all pre-set budgetary limits
• Drive and contribute to the overall efficiency of the department
• Motivate and develop team members
• Maintain the confidentiality and privacy of any confidential documents, matters, and techniques
• Should model the Company’s culture at all times.
• Take on other tasks as may be necessary or required

New World Makati Hotel is a world-class deluxe hotel located in the heart of Makati. With a thoroughly modern vibe and hints of Oriental influence, the hotel features 578 guestrooms and suites with Residence Club executive floor accommodation, a business center, sophisticated dining options, a well-equipped fitness center with sauna and spa, an outdoor swimming pool, and 1,800 square meters of dynamic function space for meetings and conferences.

The hotel is located directly across Greenbelt, the country’s premier lifestyle shopping center. It is also nine kilometers from Ninoy Aquino International Airport and within steps of many embassies, as well as Manila’s top business addresses and upscale shopping venues.

New World Makati Hotel is part of New World Hotels & Resorts properties, designed for discerning business travelers and vacationers and offers deluxe business hotels and resorts in China and Asia destinations.

Every New World Hotels & Resorts property provides not only a place to stay but also a gateway from the hustle and bustle of city life. Guests will discover a world where the experience is always warm and the care is genuine. Indeed, New World Hotels & Resorts properties are known to be retreats for travelers who desire convenience, privacy and the highest standards of comfort and personalized services.