Rosewood Hotel Group 主页

The Office Administrator is essential to fostering a productive, professional, and welcoming office environment. This position plays a pivotal role in ensuring the smooth operation of the corporate office and directly impacts organizational efficiency, associate satisfaction, and the overall success of the corporate office operations.

Key Responsibilities

Day-to-Day Office Operations

• Welcome and greet guests visiting the office courteously and helpfully.

• Prepare for guest, visitor, and hotel owner visits to the corporate office, ensuring an exceptional experience.

• Manage purchase orders and invoicing for all office-related matters.

• Oversee meeting room schedules, including office bookings.

• Ensure the cleanliness and tidiness of office spaces, coordinating with outsourced cleaning staff.

• Manage office and kitchen supplies, ensuring smooth operations and timely ordering.

• Serve as the primary point of contact for building management and maintenance issues.

• Handle municipality-related topics, such as permits and payments.

• Provide daily administrative support, including obtaining quotations, preparing purchase requisitions and purchase orders, order groceries and maintaining office supplies.

• Perform general administrative tasks such as typing, courier services, inventory, and other duties as needed

• Serve as the primary point of contact for all associates in the office, providing support and assistance across departments as needed

Critical Skills & Qualification

• Familiarity with the hospitality industry.

• Food and Beverage experience is preferred.

• Professional etiquette knowledge.

• Strong attention to detail and accuracy.

• Excellent communication skills with both internal and external guests.

• Fluent in English; fluency in Dutch is a strong advantage.

Additional Requirements

• Results-oriented, with a proactive and solution-focused mindset.

• Able to work independently and take initiatives to resolve challenges effectively

• Culturally aware and sensitive to working with individuals from diverse backgrounds.