Payroll Officer - Hongkong (Sonderverwaltungszone) Hongkong (Sonderverwaltungszone) - 429214 - Rosewood Hotel Group

Allgemeine Informationen

Land/Region

Hongkong (Sonderverwaltungszone)

Bundesland/Kanton/Stadt

Hongkong (Sonderverwaltungszone)

Standort

Hong Kong Golf and Tennis Academy

Abteilung

Finanzen

Jobtyp

Festangestellt in Vollzeit

Jobbeschreibung

Our Payroll Officer is responsible for the accurate, timely, and compliant processing of monthly payroll for all HKGTA associates, ensuring adherence to Hong Kong employment legislation, MPF regulations, and IRD requirements. This role serves as a key bridge between Finance, Talent & Culture, and operational departments, delivering payroll services with precision, confidentiality, and professionalism in a hospitality environment where shift-based scheduling, variable pay elements, and regulatory obligations require specialized knowledge.

Payroll Processing & Administration

Manage full-cycle monthly payroll processing for all permanent and contract associates, including data input, validation, calculation, and final disbursement
Process all payroll elements including base salary, shift allowances, tips on bills, incentive payments, overtime, statutory holiday pay, leave pay, and other variable compensation components
Input and validate payroll data from multiple sources including time and attendance systems, leave records, departmental submissions, and manual adjustments
Prepare monthly payroll reconciliations, cost analyses, and reporting for Finance and Talent & Culture
Generate accurate payslips for all associates and ensure timely distribution via HRIS or electronic delivery
Handle associate reimbursements, ad-hoc payroll transactions with proper documentation and approval Coordinate with Finance on payroll funding, bank file preparation, and payment execution

Statutory Compliance & Reporting

Ensure full compliance with Hong Kong Employment Ordinance provisions on wages, working hours, overtime, leave, and termination payments
Calculate and remit MPF contributions for employer and employee, with the use of eMPF platform
Prepare, review, and submit IR56B forms to the Inland Revenue Department
Submit IR56E forms for new hires, IR56F forms for terminations, and IR56G forms for associates departing Hong Kong
Maintain up-to-date knowledge of Employment Ordinance amendments, MPF rule changes, and IRD reporting requirements
Respond to IRD and MPFA enquiries, audits, and data requests with accurate documentation and timely submissions

Employee Lifecycle & Data Management

Process payroll-related changes for new hires, promotions, transfers, salary adjustments, leave of absence, and terminations
Maintain accurate and confidential employee payroll data in HRIS, ensuring data integrity and completeness
Coordinate with departmental managers and HR colleagues on roster changes, attendance anomalies, and payroll cut-off deadlines
Support onboarding and offboarding payroll processes including first-pay setup, final pay calculations, payment in lieu of notice, severance, and long service payment where applicable
Administer statutory leave entitlements including annual leave, sick leave, maternity leave, paternity leave, rest days, and statutory holidays
Monitor rosters and attendance records for shift-based associates, ensuring accurate calculation of overtime, shift premiums, and holiday pay

Reporting, Analysis & Continuous Improvement

Prepare monthly payroll summaries, headcount reports, cost analyses, and variance reports for management review
Identify payroll discrepancies, escalate issues promptly, and implement corrective actions to prevent recurrence
Contribute to payroll process improvements, system enhancements, and automation initiatives to increase accuracy and efficiency

Stakeholder Engagement & Service Excellence

Respond to associate payroll enquiries with professionalism, confidentiality, and timely resolution
Provide payroll guidance and training to departmental managers and HR team members on payroll policies, timekeeping, and variable pay procedures
Uphold the highest standards of data security, confidentiality, and ethical conduct in handling sensitive employee information

What You Should Have

Diploma or higher in Human Resources, Business Administration, Accounting, or related discipline
Minimum 3–5 years of hands-on payroll processing experience in Hong Kong, preferably within hospitality, hotel, club, or service industry environments
In-depth working knowledge of Hong Kong Employment Ordinance, MPF schemes, and IRD tax reporting requirements
Demonstrated experience managing complex payroll with shift based associates, variable pay elements (tips, commissions, allowances), and high-volume casual or temporary associates
Strong proficiency in HRIS/payroll systems and advanced Microsoft Excel skills (formulas, pivot tables, data validation)
Exceptional attention to detail, accuracy, and ability to meet tight monthly deadlines in a fast-paced environment

Über uns

Nestled in the lush surrounds of Sai Kung, Hong Kong Golf & Tennis Academy is an elite sports and leisure destination, where potential of all kinds can be realised. Patrons can enjoy exclusive access to world-class golf and tennis coaching from PGA of America Learning & Performance and Rafa Nadal Tennis Center, while expert sports training and state-of-the-art wellness facilities combine with peerless dining and accommodation to create Hong Kong’s leading lifestyle hub. The perfect place for families and individuals to explore new interests and make the most of their training and leisure time, HKGTA is a thriving community with sport at its beating heart.