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Impact of this role

The Executive Assistant to the Chief Brand Officer plays a pivotal role in enabling the success of global brand initiatives. By providing high-level administrative and project coordination support, the EA ensures the smooth functioning of the brand department in a dynamic, fast-paced international environment. Through effective organization, communication, and planning, this role enhances leadership effectiveness, supports strategic brand projects, and contributes to the overall performance and integrity of the brand function.

Key Responsibilities

• Provides executive support to the Chief Brand Officer, ensuring seamless coordination of brand initiatives.
• Coordinates meetings, prepares agendas, and documents meeting minutes.
• Handles clerical duties including report distribution, budget monitoring, and critical path updates.
• Manages travel arrangements and expense submissions for approval and finance processing.
• Develops presentations and updates calendars, manages diaries and meetings, and follows up with team members on project progress.
• Coordinates brand projects, consolidates monthly reports, and prepares supporting materials.
• Maintains project folders and filing systems for all brand-related content.
• Oversees the brand planning and global events calendar.
• Manages internal communications, liaising with hotels and departments for updates and follow-up.
• Supports internal and external functions such as property openings, brand presentations, training workshops, and events.
• Assists in updating SOPs, policies, and guidelines to maintain brand clarity and integrity.
• Serves as a Brand Ambassador, consistently upholding brand standards and modeling the company’s culture, purpose, vision, and core values.

Critical Skills & Qualification

• Minimum of 3 years’ experience in a corporate office environment supporting senior executives or global business leaders, ideally at C-suite level.
• Preferred background in hospitality or advertising agency sectors.
• Strong organizational skills, self-motivation, and a high sense of responsibility.
• Detail-oriented and accurate in execution.
• Excellent written and spoken English; other languages are a plus.
• Proficiency in MS Office Suite – Word, Excel, PowerPoint, Outlook.
• Positive, collaborative attitude with a strong team spirit.
• Ability to work independently with minimal supervision.
• Experience in project coordination.