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Administration Executive, Executive Office

General Information

Country/Region
Hong Kong SAR
Province/City
Hong Kong SAR
Location
Rosewood Hotel Group, Hong Kong
Department
Executive Office
Job Type
Full-time Permanent

Job Description

Support the Executive Office on all administrative matters including leadership meeting coordination, expense items, event organization and more.

Key Responsibilities

  • Coordinate meetings chaired by Executive Office - scheduling, agenda consolidation, minutes taking, event coordination, logistics and technical support.
  • Act as shared resource to assist the Executive Office teams with administrative duties (e.g., calendar management, travel management, expense claims, document delivery, organizing major event organization such as town-halls).
  • Support the Assistant Manager, CRM to update and manage CEO’s VVIP database and deliver greetings and gifts to VVIPs over special occasions (e.g., birthdays / anniversaries) and festive occasions (e.g., Christmas, New Year).
  • Handle any other projects as may be assigned from time to time.

Critical Skills and Qualifications

  • University graduate in Business Administration or any relevant disciplines.
  • Minimum 3 years of secretarial/administrative experience, preferably in sizable multinational companies, serving senior executive/c-suite positions.
  • Good command of both written and spoken English, Cantonese, and Mandarin.
  • Well organized, self-motivated, and a good team player.
  • Ability to work independently with minimal direction.
  • Strong interpersonal skills with ability to communicate effectively with internal and external stakeholders.
  • Ability to multitask and prioritize tasks, demonstrating excellent time management skills.
  • Ability to cope with a fast-paced working environment with composure and agility
  • Confident in the role of a “gatekeeper” by handling ad-hoc tasks, proactively communicating changes, and responding to scheduling conflicts.
  • Proficient in Microsoft Office 365 – Word, Excel, PowerPoint, Outlook, SharePoint, Teams.

About Us

Rosewood Hotel Group aspires to be a global powerhouse in luxury, travel and lifestyle. The group is comprised of four inspiring brands – Rosewood Hotels & Resorts®, New World Hotels & Resorts®, Asaya and Carlyle & Co. Its combined hotel portfolio consists of 54 hotels in 23 countries with nearly 32 new properties currently under development. The group’s expansion is distinguished by its approach to creating strong, modern, and differentiated brands, its focus on design and innovation, and a commitment to a bespoke and personal approach to hospitality.